The revolution of circular resolutions: efficient decision-making in the digital age

Decades have passed, but little has changed – the circular resolution process remains cumbersome and inefficient. Requesting signatures via email, persistent reminders to executives, and lengthy communication channels result in time-consuming and poorly managed decisions. However, in today's digital era, there is a way out of this dilemma.

In this blog post, you'll discover how modern and agile teams vote on circular resolutions in real-time, virtually, and with digital signatures to make more efficient and better-managed decisions.

Challenges of traditional circular resolutions

In many organizations, numerous emails and reminders are needed to obtain signatures for a circular resolution. Even with a manageable number of 5-20 participants, it requires a multitude of communication steps to reach an agreement. This protracted process is reminiscent of times when circular resolutions were physically relayed through messengers or pneumatic tubes. Additionally, assistants are often occupied with reminding executives to sign, negating efficiency gains.

The Inefficient Practice of Approvals and Threads

It becomes particularly complex when conditions for approval need to be formulated. Lengthy email threads ensue, where all parties must be kept informed. Often, a simple "ok" is the response, leading to another email declaring the circular resolution as "accepted." This uncertain and inefficient approach results in inadequate decision management.

Risks and issues of "silence equals consent"

To counter the inefficient process, some organizations have opted to consider a circular resolution "accepted" if no contrary feedback is received. However, this approach carries significant compliance and liability risks. Moreover, over time, the precise details of the decision are lost, leading to a lack of transparency and traceability.

Real-time voting and digital signatures

In modern and agile teams, circular resolutions are now voted on and conducted virtually in real-time. Using digital signature methods, executives can quickly and securely provide their approval. All voting results are clearly presented in a management dashboard, allowing easy access and traceability of decisions at any time.

Thanks to modern technologies, the era of inefficient and cumbersome circular resolutions is a thing of the past. Through real-time voting, virtual execution, and digital signatures, teams can make more efficient decisions and transparently manage them. Improved accessibility and traceability lead to increased productivity and better decision management.