For Executive Assistants

Effortless board meetings, maximum efficiency.

Plan, run, and follow up board meetings faster than ever – with a structured, efficient, and seamless workflow.

All for One logo
OMV logo
DORDA logo
Freiberger Pizza logo
GETEC logo
CERAFILTEC logo
Verbund logo
Ventocom logo
Stadtwerke Klagenfurt logo
All for One logo
OMV logo
DORDA logo
Freiberger Pizza logo
GETEC logo
CERAFILTEC logo
Verbund logo
Ventocom logo
Stadtwerke Klagenfurt logo
All for One logo
OMV logo
DORDA logo
Freiberger Pizza logo
GETEC logo
CERAFILTEC logo
Verbund logo
Ventocom logo
Stadtwerke Klagenfurt logo

Collaborative agenda

Streamline board meeting preparation with our collaborative agenda editor, ensuring a smooth and efficient workflow. Collaborate with other stakeholders on agenda refinement and document collection, reducing back-and-forth emails and last-minute revisions. With intuitive editing features, the meeting organisation phase becomes faster and more organised, ensuring that all key topics, documents, and discussion points are properly aligned.

Simplify agenda management:
  • Keep all key topics and documents structured to achieve efficient meetings
  • Work seamlessly with stakeholders to refine agendas and proposals
  • Coordinate high-impact meetings that run effectively
Agenda editor with guest and document management
Guest management options for adding single users, groups, or excluding users

Integrated guest management

Simplify guest management by integrating it into the meeting agenda, ensuring a smooth and professional experience for board-external participants. Our platform sends automated calendar invitations to your guests for the exact slot they are invited to, controlling access permissions at all times. After the meeting, guests receive the meeting minutes for their slot, eliminating the need for manual follow-ups and reducing administrative workload.

Manage guest access in a secure environment:
  • Grant the right level of access while keeping sensitive data protected
  • Automate reminders and document sharing to keep guests up to date
  • Send automated calendar invites for the time slots indicated in the agenda

Ready to elevate your board’s performance?

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Collaborative document management

Enhance efficiency with collaborative document management, ensuring seamless coordination when organising executive board meetings. Our platform allows multiple stakeholders to view and submit attachments to the agenda, reducing version confusion and endless email exchanges. With centralised storage, version control, and permission-based access, important materials remain organised, secure, and up to date.

Manage meeting documents securely and efficiently:
  • Keep your confidential documents secure – no more sharing by email
  • Automatically provide the latest, most accurate information to your board
  • Save time and minimise administrative hassle
Option to request documents from other users in agenda editor
System notifications

Automated communication and reminders

Take board meeting coordination to the next level with automated communication and reminders, ensuring that all participants stay informed and prepared. This feature simplifies the process by automatically sending meeting invites, confirmations, and timely reminders for important deadlines or action items. By reducing manual follow-ups and last-minute confusion, it helps maintain efficiency and keeps meetings running smoothly.

Ensure every stakeholder is always up to date:
  • Ensure board members and guests receive the right data at the right time
  • Include unlimited users in every communication at no extra cost
  • Reduce administrative effort and focus on higher-level tasks
“Apollo.ai perfectly fulfills our business needs and prerequisites with an IT solution fully aligned with our data security and privacy requirements. The dynamic Apollo.ai team, in a close partnership with OMV, designed a highly functional platform that guarantees the highest security and confidentiality standards, fully meeting our governance requirements.”
Katja Tautscher
SVP Legal General Counsel Group
"The fully cloud-based Apollo.ai platform seamlessly integrates high-performance board, decision, and meeting management into a unified IT solution according to our needs. We appreciate the secure collaboration, quick approval phases and encryption, to ensure data security and privacy, fulfilling all requirements for an efficient and effective process and cutting-edge IT architecture."
Jan Babst
CIO and SVP Group IT & Global Business Services
"Having served as a board member in more than twenty companies for more than 20 years, I was forced to use many legacy board management software products with great frustrations. Eventually I was introduced to the new Apollo AI software products and was enlightened from the first moment. Finally a comprehensive solution to effectively support and enhance decision making processes. For me this is not just useful kit, but a technology that empowers board members to do a better job."
Josef Blazicek
Chairman of the Supervisory Board
"Our goal is to hold meetings in a more uniform and structured way in order to simply become better and more efficient while maintaining our flexibility. Apollo.ai not only convinced us with your meeting management solution, but also helped a lot with the quick and uncomplicated implementation on the organisational side."
Michael Krammer
CEO
“As PwC, we operate in a very agile and dynamic environment. It is particularly important for us to make decisions quickly and proactively. Apollo.ai helps to increase impact and commitment in meeting management by enabling a digital and binding process, involving all relevant stakeholders and facilitating the governance of all relevant meeting results.”
Rudolf Krickl
CEO

All your board management processes streamlined on a single platform.

Board meetings & resolutions

Prepare, execute, and follow up your meetings and circular resolutions in a collaborative cloud for maximum efficiency and clear results.

  • Enhance meeting planning and focus
  • Strengthen decision-making
  • Maximise meeting results and impact

Secure file storage

Store, access, and share data in our secure cloud environment, ensuring that sensitive business information is protected at every step.

  • Assign and manage granular access rights
  • Watermark confidential files
  • Stay safe in our 100% EU-based cloud

AI assistant

Let our AI assistant handle the administrative workload, so you can focus on high-impact tasks that drive real value.

  • Minutes transcript and summary
  • Chatbot search function
  • Compliance risk alert

Ready to elevate your board’s performance?

Get started

Frequently Asked Questions

Can I try Apollo.ai for free?
Is my confidential data secure in Apollo.ai?
Does Apollo.ai offer training for new users?
Can I migrate meeting data from my existing solution?
Where is my confidential data stored?