For Compliance Managers

Seamless compliance, full control.

Ensure constant compliance with laws and regulations – with secure access controls, structured workflows, and complete audit trails.

Audit trails

Strengthen oversight and accountability with audit trails for your organisation’s board meeting and resolutions. Our platform provides a transparent record of all actions, from document access to decision approvals, ensuring full traceability for regulatory compliance. With detailed logs that track who made changes and when, audit trails help identify potential risks, streamline internal audits, and support governance best practices.

Achieve clarity in your governance processes:
  • Maintain a clear, verifiable history of board activities
  • Uphold standards and mitigate compliance risks
  • Strengthen internal audits and compliance

Data export

Efficiently extract key decisions, actions, and discussions into structured formats for audits, regulatory filings, or internal reviews. By eliminating manual data collection and ensuring accuracy, your team can save time while maintaining a clear, organised record of all board activities. With easy access to well-documented meeting histories, you can meet reporting requirements with confidence and strengthen corporate governance.

Stay audit-ready at all times:
  • Easily select and export meeting minutes and resolution lists
  • Extract your organisation's data into a single, structured ZIP file
  • Keep track of previous exports by any user

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File watermarking

Enhance document security and prevent unauthorised sharing with our enhanced file watermarking. Add visible, personalised watermarks to sensitive documents to ensure that each file is traceable to the sender in case of information leaks or if data is transferred to externals parties. By clearly marking documents with ownership details, you can deter unauthorised distribution while maintaining confidentiality.

Reinforce your company's security measures:
  • Track the flow of critical information
  • Support regulatory compliance
  • Ensure your company's leadership teams can act with peace of mind

Granular access rights

Ensure sensitive information is only accessible to the right individuals with our granular access right management. Control who can view, download, or share specific documents or agenda items, based on roles and permissions. By defining access on 7 different levels, you can ensure that confidential materials are safeguarded and effectively enforce governance policies, minimising the risk of unauthorised access or data breaches.

Rely on enhanced access control to enforce compliance:
  • Store sensitive data in a secure environment with controlled access
  • Keep track of granted access rights at all times
  • Maintain security and compliance across all board activities
“Apollo.ai perfectly fulfills our business needs and prerequisites with an IT solution fully aligned with our data security and privacy requirements. The dynamic Apollo.ai team, in a close partnership with OMV, designed a highly functional platform that guarantees the highest security and confidentiality standards, fully meeting our governance requirements.”
Katja Tautscher
SVP Legal General Counsel Group
"The fully cloud-based Apollo.ai platform seamlessly integrates high-performance board, decision, and meeting management into a unified IT solution according to our needs. We appreciate the secure collaboration, quick approval phases and encryption, to ensure data security and privacy, fulfilling all requirements for an efficient and effective process and cutting-edge IT architecture."
Jan Babst
CIO and SVP Group IT & Global Business Services
"Having served as a board member in more than twenty companies for more than 20 years, I was forced to use many legacy board management software products with great frustrations. Eventually I was introduced to the new Apollo AI software products and was enlightened from the first moment. Finally a comprehensive solution to effectively support and enhance decision making processes. For me this is not just useful kit, but a technology that empowers board members to do a better job."
Josef Blazicek
Chairman of the Supervisory Board
"Our goal is to hold meetings in a more uniform and structured way in order to simply become better and more efficient while maintaining our flexibility. Apollo.ai not only convinced us with your meeting management solution, but also helped a lot with the quick and uncomplicated implementation on the organisational side."
Michael Krammer
CEO
“As PwC, we operate in a very agile and dynamic environment. It is particularly important for us to make decisions quickly and proactively. Apollo.ai helps to increase impact and commitment in meeting management by enabling a digital and binding process, involving all relevant stakeholders and facilitating the governance of all relevant meeting results.”
Rudolf Krickl
CEO

All your board management processes streamlined on a single platform.

Board meetings & resolutions

Prepare, execute, and follow up your meetings and circular resolutions in a collaborative cloud for maximum efficiency and clear results.

  • Enhance meeting planning and focus
  • Strengthen decision-making
  • Maximise meeting results and impact

Secure file storage

Store, access, and share data in our secure cloud environment, ensuring that sensitive business information is protected at every step.

  • Assign and manage granular access rights
  • Watermark confidential files
  • Stay safe in our 100% EU-based cloud

AI assistant

Let our AI assistant handle the administrative workload, so you can focus on high-impact tasks that drive real value.

  • Minutes transcript and summary
  • Chatbot search function
  • Compliance risk alert

Ready to elevate your board’s performance?

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Frequently Asked Questions

Can I try Apollo.ai for free?
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Is my confidential data secure in Apollo.ai?
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Does Apollo.ai offer training for new users?
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Can I migrate meeting data from my existing solution?
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Where is my confidential data stored?
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